1. Important Information And Who We Are

Avid Gaming is a registered business name for Avid International Limited (collectively referred to as "Avid", "we", "us" or "our" in the privacy policy), a company registered in Jersey. This means that we are responsible for deciding how we use personal data about you.

Our contact details can be found by clicking here.

1.1 Scope

The purpose of this Privacy Notice is to provide you with information on how Avid collects and processes your personal data through the use of our website (including when you apply for a job vacancy with us) or any other engagement with us, to tell you about your privacy rights and how the law protects you.

This Privacy Notice applies to all individuals and website users who may submit information to Avid, whether using this website or otherwise, and all personal data collected, maintained, transmitted, stored, retained, or otherwise used by Avid, regardless of the media on which that data is stored or how your personal data was received.

When using this website and throughout any engagement with us, Avid may create and maintain manual and computer records on you. These records will be held, maintained and used in accordance with the Data Protection (Jersey) Law 2018, and/or any applicable legislation relating to the collection and processing of personal data (as amended from time to time) ("Data Protection Law").

Personal Data is defined as any information relating to an identified or identifiable individual.

1.2 Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

2. The Data We Collect About You

2.1 Personal Data

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

2.1.1 Identity data including name, nationality, place and date of birth, marital status and gender.

2.1.2 Contact data including your address, email address and telephone numbers.

2.1.3 Employment data including your professional qualifications, employment history, references, right to work status and other details in relation to your career history as provided by your CV.

2.1.4 Technical Data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

2.1.5 Usage Data including information about how you use our website and services.

2.1.6 Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences.

2.2 Special Category Data

We may collect Special Categories of Personal Data about you where you have made an application for a job vacancy on our website. This may include details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about your health, including any medical conditions. We may also collect information about criminal convictions and offences.

2.3 Aggregated Data

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

3. How Is Your Personal Data Collected

We use different methods to collect data from and about you including through:

3.1 Direct interactions

You may give us your personal data by filling in forms or by corresponding with us by phone, email or otherwise. This includes personal data you provide when you:

3.1.1 apply for any vacancies on our website;

3.1.2 subscribe to our publications;

3.1.3 request marketing to be sent to you; or

3.1.4 give us feedback or contact us.

3.2 Automated technologies or interactions

Our website uses one cookie,which distinguishes between humans and bots. Any changes to this cookie policy will be posted here.

3.3 Third parties or publicly available sources

We may collect personal data about you from the following sources as set out below:

3.3.1 From you.

3.3.2 Technical data from the following parties:

(a) analytics providers;

(b) advertising networks; and

(c) search information providers.

3.3.3 For employment candidates: recruitment agencies, background check providers and named referees.

4. How We Use Your Personal Data

4.1 Lawful Basis

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

4.1.1 Where we need to perform the contract we are about to enter into or have entered into with you.

4.1.2 Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

4.1.3 Where we need to comply with a legal obligation.

4.1.4 Where it is necessary for exercising or performing any right, obligation, or public function conferred on us by law in connection with employment.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

4.2 Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity	Lawful basis for processing including basis of legitimate interest
When applying for a role, to make decisions in relation to your suitability and recruitment for the role for which you are applying	(a) Necessary for the taking of steps with a view to entering into an employment contract with you (b) Necessary to comply with a legal obligation (c) Necessary for exercising or performing any right, obligation, or public function conferred on us by law in connection with employment
Once you are employed, to manage your employment	(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated) (d) Necessary for exercising or performing any right, obligation, or public function conferred on us by law in connection with employment
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you	Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences	Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
In limited circumstances, when processing special category personal data during any of the above activities	(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for exercising or performing any right, obligation, or public function conferred on us by law in connection with employment

4.3 Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see section 3.2 of this privacy notice.

4.4 Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

4.5 If you fail to provide personal data

If you fail to provide certain personal data when requested, we may not be able to progress your application further as we may be unable to enter into an employment contract with you or we may be prevented from complying with our legal and regulatory obligations.

5. Disclosure Of Your Personal Data

It will be necessary from time to time for us to disclose your personal data to third parties, including to other group entities, payroll and third party service providers and benefit administrators in deciding whether to enter a contract with you, for the performance of our contract with you or in the context of our legitimate business interests or where required by law.

We will take all reasonable steps, as required by law, to ensure the safety, privacy and integrity of such data and information and, where appropriate, enter into contracts with such third parties to protect the privacy and integrity of such data and any information supplied.

We will also disclose your personal data in the event of a business transfer or change in ownership, where the disclosure is necessary to complete the transaction. In these circumstances, we will limit the personal data we disclose to what is absolutely necessary and we will anonymise your personal data where possible.

We may also need to share your personal information with a regulator or to otherwise comply with the law.

6. International Transfers

We may transfer your data outside of Jersey, such as to Ireland, and outside the UK and the EU – including, for instance, to Canada, where other group entities and service providers are based. Where we transfer your personal information outside these countries, we will ensure that it is protected and transferred in a manner consistent with legal requirements applicable to the information. This can be done in a number of different ways, for instance:

6.1.1 the country to which we send the personal information may be approved by the European Commission as providing adequate protection for personal data; or

6.1.2 by utilising a contract based on standard clauses approved by the European Commission.

In other circumstances, the law may permit us to otherwise transfer your personal information outside Jersey, the UK or the EU.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of Jersey.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data Retention

8.1 How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

8.2 Employment Candidates

The data of unsuccessful candidates will be stored for 6 months after we have communicated to you our decision about whether to appoint you before being deleted.

If you are a successful candidate, we will hold your data for the duration of your employment or in line with our retention policy; to the extent necessary to comply with our legal obligations, and for the exercise or defence of legal claims following termination of your employment.

8.3 Deleting your personal data

In some circumstances you can ask us to delete your data: see your legal rights below for further information.

8.4 Anonymised personal data

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. Automated Decision-making

We do not envisage that any decisions will be taken about you using automated means.

10. Your Legal Rights

10.1 Summary

You have the right to request access to, rectification, or erasure of your personal data, or restriction of processing or to object to processing of your personal data, as well as the right to data portability. The following is a summary of what these rights involve:

10.1.1 The right of access enables you to receive a copy of your personal data.

10.1.2 The right to rectification enables you to ask us to correct any inaccurate or incomplete personal data.

10.1.3 The right to erasure enables you to ask us to delete your personal data, for example where it is no longer necessary for us to process it or if you consider it is being unlawfully processed.

10.1.4 The right to restrict processing enables you to ask us to halt the processing of your personal data, for example if you want us to verify its accuracy or our legitimate interests in processing it.

10.1.5 The right to object enables you to objectto your personal data being processed on the basis of our legitimate interests (or those of a third party). You also have the right to object to us processing your personal data for direct marketing purposes.

10.1.6 The right to data portability enables you to ask us to transmit the personal data, that you provided to us, to a third party without hindrance, or to give you a copy of it so that you can transmit it to a third party.

10.2 Right to withdraw your consent

You have the right to object to use of your personal data for our legitimate business interests. If you do object, we will have an opportunity to demonstrate that there are compelling legitimate grounds which override your rights and freedoms or that processing is necessary for the establishment, exercise or defence of legal claims.

10.3 No fee usually required

You will not have to pay a fee to exercise any of your rights. However, if your request is manifestly unfounded or excessive, we may charge a reasonable fee taking into account the administrative costs of providing the information or taking the action requested. Alternatively we may refuse to comply with the request in such circumstances.

10.4 What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

10.5 Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

11. Contacting Us

If you have any questions about how we handle your personal data, or if you want to exercise your rights stated above, please contact us at [email protected].

12. How To Complain

You have the right to lodge a complaint with the the Jersey Office of the Information Commissioner (JOIC) at any time. The JOIC's contact details can be found here: https://jerseyoic.org/.